Do I need an Enterprise System?

There are many scenarios that identify a need for an organization to implement an enterprise software system. Relating to any of the identified scenarios in this section is indicative that your orgnaization would benefit from implementing an enterprise software system.

1. My business is steadily growing and I can’t easily support growth

What a great problem to have! Many successful organizations like yours face the same growth related issues. It is not uncommon for organizations to solve this “problem” by hiring additional administrative or support staff to assist with day to day operations. While there are certain circumstances where this approach may be beneficial, significant value can be gained by implementing an ERP system. An enterprise software system will encapsulate key business functions and through automation which will greatly assist with time consuming repetitive tasks, empowering your experts to use their valuable time to better the business.

2. I find that my business is becoming more complex

Customers demand more from their suppliers and are looking for the supplier who provides the most added value. In order to fulfill this requirement, organizations are tasked with enhancing their offerings while providing additional services that meet customer needs. A customized enterprise system will allow you to easily adapt to the changing market and will provide the necessary information to evaluate the profitability of your offerings. Ultimately, allowing you to make critical decisions, quickly.

Do I need an Enterprise System?

3. I find it difficult to stay competitive

Streamlining the value chain is the most effective way that enterprise systems can create competitive advantage for your organization. This is achieved by maximizing efficiency through automation of administrative, support and executive tasks. Access to critical data gives you a full understanding of customer behavior, allowing you to be proactive instead of reactive. You are also provided insight into the efficiency of your operations and are able to make critical changes that reduce time or waste. You will then be ahead of the competition because you are able to maximize your capacity while increasing your efficiency, resulting in reduced costs or higher margins.This makes it difficult for anybody to compete with you!

4. We are plagued with too many systems

In the not so distant past it was the norm to recommend best of breed or custom off the shelf systems for each business function. They also promised that everything would be integrated. Unfortunately, in most cases that was not reality. Silos are often created, forcing organization to create new roles, hire additional resources to fill those roles and to define new process just to service the ineffective links.

Instead, the implementation of a customized enterprise system will eliminate this issue by consolidating business processes and unifying data in a truly integrated fashion. This will result in the elimination of many redundant stand-alone systems, a clean single source of truth for your data and the end of multiple logins.

Do I need an Enterprise System?

5. I have an existing ERP but it isn’t up to the task

Organizations often find that their ERP system is the barrier to every change they want to accomplish. Changes take too long, are too expensive or are just not possible. This forces the organization to create manual processes and new subsystems to work around their ERP system.

It doesn’t have to be this way. Rooted in a proper design, a customized enterprise system is flexible and can quickly adapt to to your ever changing needs. In fact, modern technologies present an opportunity for organizations to make a fair amount of changes themselves!

6. Our departments are not communicating effectively, we are operating in silos

Silos occur spontaneously as a result of organizational structure. Strategic misalignment, poor communication and information isolation are just a few of the adverse effects. A customized enterprise system engagement forces the organization to think holistically and ensures that all departmental linkages are unified and streamlined. A properly implemented enterprise system will also provide access to organization wide data. You will have the information you need, when you need it and will be able to collectively work toward a common vision.

7. I have a reliance on key stakeholders

The organization is at risk if important business knowledge resides within the minds of key stakeholders. Loss of critical resources, inability to allow resources to take time off (causing employee dissatisfaction) or unexpected emergencies can severely detriment the effectiveness of an organization. An effective enterprise system will mitigate this risk by incorporating your specific business processes and rules. The system should be intuitive and should capture all validations necessary for any resource to easily assume the necessary role.

Preparing for an ERP Implementation

John Kotter, renowned change management expert suggests eight steps that will help an organization transform, including: establishing a sense of urgency, forming a powerful guiding coalition, creating a vision, communicating the vision, empowering others to act on the vision, planning for and creating short-term wins, consolidating improvements and producing still more change and institutionalizing new approaches.

In addition to preparing your organization for change, the following simplified recommendations will help streamline the implementation process, support the ongoing effort and will simultaneously reduce costs:

1. Begin with the end in mind

It’s helpful to initiate an ERP implementation by projecting how the business would operate in a perfect world. The gap between the ideal and current situation is where you will find the missing elements that will maximize performance. A proper ERP software implementation should bridge this gap, not create new ones.

It can be hard for people to grasp both the capabilities and limitations of software, so to get the most out of this exercise, we suggest identifying ideals solely from the business perspective. In addition, we suggest that you step outside of your existing software system portfolio so that you are not restricted by existing limitations.

Lastly, define the measures of success. Identify key performance indicators or other metrics that will be used to determine whether the ERP implementation achieves the desired objectives.

2. Get organized

We suggest taking the time to collect information available within your organization which helps to streamline the overall process. Organizational charts, job descriptions, procedural manuals, sources of data and reporting requirements are all examples of artifacts that help establish the current state of the organization and are important elements of the planning phase.

Preparing for an ERP implementation

3. Gather a team

An ERP implementation will span the organization and will require various levels of involvement from key resources. A project sponsor should be appointed, providing executive level guidance to the team. In addition, a project manager/coordinator will be required to manage internal resources, confirm deliverables, escalate problems and track progress. Finally, subject matters from each functional area or unit should be determined.

4. Find the most suitable partner

If you find that your organization provides products or services that are commoditized with little uniqueness, then a packaged software solution may work for you. For the remainder, we recommend finding a partner that will be there to support you from concept to completion.

A potential partner should consider the business holistically and should be flexible to your needs not force you to conform your processes to their software. Ask about their change request process and be wary of those who propose low implementation costs then charge you astronomically for any variation.

Lastly, a partner should have a history of successfully implementing software and maintaining long lasting relationships with their clients and employees. It is not uncommon for providers to propose specific resources for your project and when awarded switch them out for those that are actually available. Ensure that the resources who are proposed to you are the ones who will ultimately do the work.

Benefits to working with Method1

1. Experience

Method1 has been in operation for over 30 years, with that comes a tremendous amount of experience helping organizations across a wide variety of industries. We have continually evolved our practices to assure success and have gained intimate knowledge about how businesses best interacts with software.

Working with Method1 means you are working with a team that understands the importance of considering the organization holistically. We consider this a unique skillset that is not acquired easily. This approach is drastically different than current IT firm practices that plug and play resources which creates knowledge voids by moving the top quality people around while leaving you with whoever is available at the time. Instead, we value the relationships established with our customers and understand that there is tremendous value in having an intimate knowledge of your business.

2. Flexibility

With a detailed understanding of the business we are able to map the application in its entirety and create an architecture that is supportive of change. Subsequently, development phases are planned using short iterations incorporates functionality that solely produces the largest return on investment for the organization. Short iterations create frequent opportunities to assess priorities, creating opportunities to pivot in response to internal or external challenges while eliminating the change request nightmare that comes from having to redesign large portions of the software.

Additionally, our software implementations are not based on other software packages that were designed for a specific purpose (i.e. an accounting package). Instead, we utilize a development framework that we developed internally that was intentionally designed to address the dynamics of any business. This creates a tremendous amount of flexibility because the software can be adapted specifically to your needs rather than having to adjust your processes around the software.

Benefits to working with Method1

3. Robustness

All of Method1’s enterprise software implementations utilize a production proven development framework that encapsulates common functionality and includes a robust business module library. The framework allows developers to utilize their time to incorporate custom functionality instead of wasting their time dealing with repetitive tasks. Both existing customers and future customers benefit from this extensive library that grows with each implementation.

4. Longevity

The longer you are able to effectively utilize your enterprise software system the greater the return on investment. When combined, the benefits of understanding the business holistically and flexibility allow Method1 to respond to organizational change, extending the life of existing systems. In addition, the underlying framework is always kept current allowing organizations to benefit from technological innovations.

This is more than just a theory, proof is found in the many implementations that exceed industry average life spans and from long standing relationships with customers that exceed 25 years!

5. Affordability

The utilization of a development framework and its included business module library significantly minimizes costs by providing a base that reduces the amount of customizations necessary. A development framework also incorporates standardized software functions that allow us to reduce the amount of required developers which further reduces costs. Finally, we believe that the industry practice of charging yearly licensing fees while providing no direct benefit is ludicrous and we do not charge yearly licensing fees for any of our resulting products. This approach allows us to develop customized enterprises systems for a fraction of the cost when compared to our competition.

Contact Us

Feel free to contact us using the form below. We understand how complicated it can be to find the right solution so don't hesitate to send us your questions. Don't worry we won't pressure you to buy anything, we are just happy to help.

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Mailing Addresss:
18935 - 111 Avenue NW
Edmonton, Alberta

Phone: 780.944.6921